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Create and print pay-in sheets pack

Thandi Lebeta Updated by Thandi Lebeta

Introduction

The 'Pay-in sheets pack' comprises of 'blank pay-in sheets form', 'pay-in sheets form', 'blank pay-in sheets distributor summaries form' and 'pay-in sheets distributor summaries form'. The contact centre admin has to create and print a pack of pay-in sheets at the end of every month and send them to the 'Distributors' and 'Managers'. To create the Pay-in sheets pack the admin must follow the following process on Odoo.

Responsible Team

  • Contact centre manager
  • Contact centre admin

Navigate to your Odoo dashboard and click on this application: Sales Force

Navigate as follows to get to the correct screen:

Pay-in sheets/Create Pay-In Sheets Pack

Once the 'Create pay-in sheets pack' pop-up screen has been opened, you will land on a screen that looks like this:

Process

  1. When creating pay-in sheets pack per Distributor, follow the steps below:
    1. Click on the 'Distributions' dropdown arrow as shown below to select the distribution.
      1. Enter the 'Distributor' SFM code on the Distribution line as shown below:
        If you click on the 'All Distributors' check box, you will create a pay-in sheets pack for all the Distributors in the sales force.
        You can also type the 'Distribution' name on the 'Distribution' search bar above and the name of the 'Distribution' will appear.
        If you do not want to create a pay-in sheet pack per Manager, do not click on the 'Per Manager' check box.
    2. When creating pay-in sheets pack 'Per Manager', follow the steps below:
      1. Enter the 'Distribution' on the Distributor's search bar as shown below to select the Distribution.
      2. Tick the 'Per Manager' checkbox.
      3. Enter the 'Manager' SFM code.
        You can also type the 'Manager' name on the 'Manager' search bar and it will appear
  2. Selectc the 'Capture Date' on the dropdown arrow as shown below to select the previous 'pay-in sheets' month date.
  3. The sales force member's 'active' months will be set to '3' by default but it is also editable.
  4. Click the [Create Pay-In Sheets Pack] button, and you should now land on a screen that looks like this:
  5. Select the 'Managers' or 'Distribution' check boxes.
    It is highly recommended that you 'Print' '1' Distributor at a time.
  6. Click [Print] and you will see the screen that looks like this:
  7. On the dropdown, click the 'Blank pay-in sheets form' and 'pay-in sheets form' each to download the pdf.
  8. On the 'downloads', open each pay-in sheets pack at the time to print.
  9. After downloading the pay-in sheets pdfs, go back to the 'Pay-In Sheets' menu item.
  10. On the dropdown, select 'Register' under the 'Distributor Summaries' sub-menu item as shown on the screen below:
  11. Select the 'Distribution' check boxes.
    It is highly recommended that you 'Print' '1' Distributor at a time.
  12. Click [Print], and you will see the screen that looks like this:
  13. On the 'print' dropdown click, 'Blank pay-in sheets distributor summary form' and 'pay-in sheets distributor summary form' to download the PDFs
  14. On the 'downloads', open each 'pay-in sheets pack' at the time to print.

FAQs

What happens when the 'pay-in sheets' take time to download?
Wait for the system to process the download.
Where can I find the 'Register' pay-in sheets if I happen to lose it in the process?
Go to 'History' on the 'Manager pay-in sheets' dropdown.

How did we do?

Register pay-in sheets

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