Table of Contents

Creating a Receipt

Thandekile Updated by Thandekile

Introduction

Once the stock has arrived at the warehouse, The warehouse team will fill out a Delivery Slip of the counted/ Received stock, which will be signed off by the Warehouse manager and then sent to the Procurement team where the received quantity will be captured onto Odoo.

Responsible Team

  • Warehouse Manager
  • Receiving Personnel
  • Procurement & Stock Management Clerk
  • Procurement Manager

Navigate to your Odoo dashboard and click on this application: Purchase

Navigate as follows to get to the correct screen:

Orders/ Validate Receipts

In the search bar at the top, type in the code of the Purchase Order, you should now land on a screen that looks like this:

Process

  1. Select the Purchase Order and click [RECEIVE PRODUCTS].
  1. Click [EDIT].
  1. Enter the Date of arrival under the field labelled 'ATA Warehouse'.
  2. Enter the received quantity under the input field Quantity according to the Blind Check Form count quantity.
  3. Click on [SAVE].
  4. Once all product quantities have been entered, click on [VALIDATE].
  5. The Quantity on hand values for these products have now been increased in WH/Stock on Odoo.
  6. When a user validates less stock than the ordered stock quantity, a backorder pop up screen appears asking the user to accept or decline the backorder.  When the user accepts the Backorder, the following will happen:
    1. You will be required to enter a requested WHS date for the backorder, as shown on the screenshot below:
    2. Backorder Receipt will have a "Vendor Payment Date” field.
    3. The “Requested WHS Date” entered by the user will auto calculate the “Earliest Payment Date” using the vendor’s payment terms
    4. If a Receipt is not a Backorder, the “Earliest Payment date”, will be inherited from the PO Header with the same field name.
  7. In an instance that the Vendor delivers a quantity lower or higher than the ordered quantity, do not change the ordered quantity to match the supplier's delivery
Note that once a receipt has been validated, the weighted average cost of the item received will be impacted.
The weighted average cost per unit is calculated using the following formula:

When new Products arrive at the warehouse, the new average cost is computed as:
Average Cost = (Former Qty x Former Average Cost) +( Incoming Qty x Purchase+ Price) / Final Qty

How did we do?

Confirm a Purchase Order

Capturing a Vendor Bill

Contact