Table of Contents

Capture a Vendor Bill - Foreign

Thandekile Updated by Thandekile

Introduction

Once the GRV Receipt is completed, the Inventory Clerks will need to capture the Vendor Invoice. This step occurs after the Procurement manager has confirmed that the payment dates, delivery dates and costs on the Purchase Order correlate with the Vendor's Invoice.

Responsible Team

  • Procurement & Stock Management Clerk
  • Procurement Manager
  • Warehouse Manager

Navigate to your Odoo dashboard and click on this application: Purchase

Navigate as follows to get to the correct screen:

Orders/Purchase Orders

On the search bar at the top, type in the PO code, you should now land on a screen that looks like this:

Process

Make sure that the Supplier invoice states that it is a Tax invoice.
  1. Select the correct Purchase Order, click [CREATE BILL], your screen should look like this:
  1. Click [EDIT].
  2. Update the data under the following headings, as per the invoice:
    1. Enter the invoice date under the field labelled Bill Date.
    2. Enter the quantity per item, as per the received Invoice.
      1. If the unit quantity captured on the vendor bill is more than the unit quantity captured on the receipt, a draft Vendor credit note will be automatically generated.
      2. If the unit quantity captured on the vendor bill is less than the unit quantity captured on the receipt, an additional draft Vendor Bill will be automatically generated.
  3. Once you've entered the correct quantities, and dates as required, click [CONFIRM].
  4. After confirming, the next step is to create the Landed Cost Bill for the Supplier (Commission) , Trade Finance and Freight Forwarding company

How did we do?

Creating a Receipt - Foreign

Capturing Landed Costs - Supplier commission

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