Table of Contents

Capturing Pay-In Sheets Distributor Summaries

Thandi Lebeta Updated by Thandi Lebeta

Introduction

Once the 'Pay-In Sheets Distributor Summaries' have been registered by the admin, the agent has to start capturing each registered pay-in sheets distributor summaries on Odoo immediately after receiving them. To capture the 'Pay-in sheets Distributor Summaries pack' the agent must follow the following process.

Responsible Team

  • Contact centre manager
  • Contact centre agent

Navigate to your Odoo dashboard and click on this application: Sales Force

Navigate as follows to get to the correct screen:

Pay-in sheets/Distributor Summaries/Capture

Once the 'Capture' pop up screen has been opened, you will land on a screen that looks like this:

Process

  1. Click on the 'Distribution' period and Distribution dropdown arrow as shown below to select the 'Distributions'.
Or you can also type the Distributor's sfm code or name on the 'Pay-In Sheets Distributor Summaries Capture' search bar to open the 'Distribution' pay-in sheets distributor summaries.
  1. Click on each 'Distribution' to open the pay-in sheet distributor summary, and you should now land on a screen that looks like this:
  2. Click [Edit] button.
  3. Edit the first 'Manager' lines in the pay-in sheet distributor summary as shown below:
    Edit 'Distribution' sales on the 'Distribution Sales' column only.
    The 'Captured Pay-In Sheets Sales' column will automatically populate from the 'Managers' 'Pay-In Sheets'.
    The 'Difference' will automatically populate if there is any difference between 'Distribution Sales' column' and 'Captured Pay-In Sheets Sales' column.
    1. Press '+' button on the keyboard to skip to the next columns and rows of the lines.
    2. Press '-' button on the keyboard to go back to the previous columns and rows of the lines.
    3. Press 'num lock' button to pause the timer and again to restart the timer.
  4. When you are done capturing all the 'Managers' sales, returns and comments, click [Save] button.
  5. Click [Capture Complete] button.
  6. Click [Confirm] button to proceed with the pay-in sheet distributor summary next capturing state or [Cancel] button to cancel the process on the pop-up screen.
    If you want to edit the pay-in sheet distributor summary in the 'Captured' state, click [Edit] button to start editing the pay-in sheet distributor summary.
  7. Otherwise, click [Verify] button.
    It is highly recommended that you 'Print' 1 Distributor at a time.
  8. Click [Print] button.
  9. On the dropdown, click the 'Capture Pay-In Sheets Distributor Summary Report' to download the pdf.
  10. On the 'downloads', open the pdf to print.
  11. Once you are done printing, repeat the process to capture other 'Distribution' pay-in sheets Distributor Summaries.

FAQs

What happens when the 'pay-in sheets distributor summary' take time to download?
Wait for the system to process the download.
Where can I find the 'Registered' and 'Captured' pay-in sheets if I happen to lose it in the process?
Go to 'History' on the 'Manager pay-in sheets' dropdown.

How did we do?

Register pay-in sheets distributor summaries

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